• Contractor contracts, invoices, and payments • Overtime expense documentation • Insurance information/settlements • Police, Fire, EMS, and Public Safety response logs and reports • University scribe/historian report
When emergency conditions are stabilized and normal University operations resume, the CIRT will be deactivated by the Incident Commander. If applicable, a formal announcement will be disseminated using all emergency information and notification systems.
If the nature of the incident requires an extension of some emergency services, special work groups may be appointed to coordinate those continuing activities.
A written “After -Action Report” (AAR) after all major incidents will be presented to the President by the Incident Commander. This report should be submitted within fourteen days after the Incident Commander has deactivated the CIRT. An AAR should be conducted immediately following an exercise or event and should involve representatives from each participating agency. This should include information on the major events, all lessons learned, and review any new initiatives developed or identified during the exercise or event. The AAR should also include a discussion of all techniques, tactics, and procedures utilized during the exercise/event to include what went right and what went wrong. It should identify any issues and the consequences resulting from the potential outcomes of those issues. Following the AAR meetings and discussion, an After Action Report/Improvement Plan (AAR/IP) should be written, which identifies areas that require improvements, the actions required, the timelines for implementing those improvements, and the organization and party responsible for this action. After any response situation or in the case of any item needing the attention of the CIRT, it is very important that the incident is reported. If any member of the University community becomes aware of a reportable incident at the University including behavioral issues, club or student organization matters, a facilities issue, health/illness/injury, personal issue, self-harm issue, theft/missing property, trespasser, violence , threats, etc., an incident form should be completed on the University’s “Let Us Know” webpage (http://www.nl.edu/legalpages/letusknow/). A follow-up survey of the CIRT members, departments, and the general campus community will be conducted to evaluate the effectiveness of the response effort. This review will be led by the University’s IC. This survey should be conducted within 2 weeks of the incident and the results of the survey and the After-Action Report will be shared with the entire CIRT for review to help determine whether areas of the Critical Incident Response Plan should be modified. Resources Available to Faculty, Staff and Students to Help in the Response to a Crisis The University makes various resources available to faculty, staff and students to help them be prepare for an emergency. These include the following: • A Crisis Management Information foldable Z-card document that summarizes responses and procedures to follow in response to various crisis situations. • A website (https://nl.edu/campus-safety/) in which important information about policies and procedures to follow in case of an emergency are indicated. This website contains the following information: o A video that contains important safety information to follow
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