pending review in the student's record. Withdrawal does not remove documentation of the referral or the underlying performance or conduct concerns. XV. DOCUMENTATION AND RECORD RETENTION Consistent with ARC-PA Standard A3.16, the Program maintains documentation of student performance, remediation efforts and outcomes, and formal actions affecting student progression. For every dismissal review, the student's confidential educational record will contain: • The Referral for Dismissal Review and supporting documentation; • The relevant Student Remediation Documentation, Tracking, and Annual Audit Form(s), when applicable; • The written notice to the student and evidence of delivery; • Any written statement or documentation submitted by the student; • The SEPC recommendation and meeting r ecord; • The Program Director's decision and the Notice of Dismissal or other written decision; • Documentation of any interim measures; and • Documentation of any University appeal and its outcome, when provided to the Program. Records are maintained in a secure, University-approved location with access limited to authorized personnel who have a legitimate educational or administrative need, and are retained and destroyed in accordance with NLU record-retention requirements. The Dismissal Documentation Checklist in Appendix A is used to verify that each record is complete. XVI. CONSISTENT APPLICATION AND PROGRAM ASSESSMENT The Program ensures consistent application of this policy through: • Publication of this policy on the NLU PA Program website and in the PA Program Student Handbook; • Review of the policy with students at orientation and at the transition from the didactic to the clinical phase; • Training for principal faculty, instructional faculty, clinical education faculty, and staff on the grounds and procedure s in this policy; • Use of standard referral, notice, and decision templates; • Monthly review of student progression data by the Student Evaluation and Progress Committee; and • The annual remediation-record audit described in the Student Remediation Documentation, Tracking, and Annual Audit Form.
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